How to Create a Library

 

An online library combines the power of traditional as well as modern libraries. While instructors only used to assign courses traditionally, the online library gives learners the freedom to assign courses or tests to themselves.

 

Once given access to the library, learners are free to use all the content available there. They can add or remove courses or tests from their classroom dashboard anytime, anywhere.

 

Benefits of having the library:

  • Enable self-learning: Your learners can pick up hundreds of training materials at their convenience. They can easily search for their preferred courses and complete them at the desired pace.
  • Instant source of information: Employees can explore a wide variety of content anytime, anywhere, including information specific to their job profile, to help them become more creative at work and improve their performance.
  • Enable better training: Modify content so that it’s relevant to your learners. You can add virtually as many training courses, videos, presentations, PDF files, etc., as you want since there are no physical limitations of space.
  • Share company values: Add content related to a company's legacy to help employees learn more about its values and work culture.
  • Cost benefits: An online library brings obvious cost benefits compared to a physical library, especially in the long run.

 

Here’s an example of how the library appears to a learner:

 

 

In this article, you’ll learn:

  1. How to add content to the library
  2. How to create folders in the library
  3. How to use the library as a learner

 

1. How to add content to the library

 

Step 1. Go to More >> Library from your ProProfs Training Maker dashboard.

 

Training Maker dashboard

 

Step 2. Click the ‘+Add Content’ button to start adding courses, files, images, etc.

 

Add content to the library

 

Step 3. In the following popup, you get options to add courses, weblinks, images, videos and upload files of different types, such as PPT, PDF, MP4, MPEG, etc. Under the ‘My Courses’ tab, select the required courses and click Add.

 

Add courses to the library

 

To add a link from the web, for example, a video or a blog URL, switch to the ‘Link’ tab >> mention the URL >> click on the right arrow button to preview it. Do not forget to click Add at the bottom to save it.

 

Add links to the library

 

To add an image from the web or a YouTube video, go to the ‘Web Search’ tab >> search image/video >> click Add.

 

Add videos to the library

 

To add files from your computer, switch to the ‘Upload’ tab >> upload a file >> click Add.

 

Upload content to the library

 

Here’s a screenshot of the library after you’ve added some content to it.

 

Courses in the library

 

2. How to create folders in the library

 

Folders help you organize content based on its type and purpose. For example, say you want to add content related to your website design - so you can put them under a folder called ‘Design Thinking,’ allowing your learners to browse useful content in the library easily.

 

To create a folder:

 

Step 1. Click the ‘New Section’ button.

 

Add folder to the library

 

Step 2. Give a name to the folder and click Create.

 

Create folder in the library

 

Here’s an example of a newly created folder with currently no content in it. Click ‘+Add Content’ to add relevant content to it, just like in the steps above. To return to the main library, just click ‘Library’ from the top navigation.

 

Add courses to the folder

 

Here’s how the library appears with folders and other content added to it.

 

Folders and courses in the library

 

3. How to use the library as a learner

 

Your learners can access the library right from their dashboard. They can assign courses to themselves by moving the cursor over a course and clicking ‘Assign to me.’

 

Self assign courses

 

A self-assigned course is labeled as ‘Self Assigned’ and can be taken by just clicking on the ‘Start’ button that appears on the mouse hover. Clicking ‘Remove’ will remove a course from the user’s dashboard.

 

Remove courses from the learner dashboard

 

 

 

Related Articles:

How to Create, Customize, and Brand a Course Certificate

How to Add Quizzes to a Course

How to Create Compliance Training Certification

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