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Learner Management

You can centralize the training of large batches of learners spread across the globe, by adding them as users in your online classroom. You can then assign them courses, expiry dates and much more.     


How to add learners to classroom manually?

Instructors can manage learners' registration to the classroom in many different ways with ProProfs. One of the ways to easily add new learners to classroom and quickly assign them learner groups, quizzes or courses is through manual registration.


In the example, below we will look at how to add learners to Quiz Maker and assign then quizzes. You can also do the same for Training Maker and assign courses to learners, in a similar manner.   


Step 1. Go to Classroom and click on "Users." 













Step 2. Click on "Add New Users" 















Step 3. Now create unique usernames for your learners and click "Next."


You can also bulk import user details from your Gmail or Microsoft accounts as well as from an Excel sheet. 




















Step 4. Assign the new learners to a group or multiple groups and click "Next."



























Step 5. Assign courses to the new learners and click "Next." After this step click on "Done" to finish adding the new learners. 



How to auto-enroll learners to the classroom using API?


With ProProfs, there are many ways in which you can register learners to your online classroom. One of them is by auto-enrolling learners to the classroom using ProProfs API. This particular feature comes with our Enterprise plan as it is suitable for large enterprises, where trainers have to register a larger number of new employees to the classroom at a go.


How does it work?


With the help of API, you can auto-register users to the classroom on the fly, without even logging into ProProfs. You need to simply call our API with learners' details such as their email/ID, name, password, group details, etc. and learners will automatically register to your classroom.


Read ProProfs REST API Guide (Register New User In Classroom), which contains the technical documentation and example files.  


To begin the process, you require the API key, which you can find in your Account page as shown in the image below.


How to add learners without an email to the classroom?


ProProfs online classroom helps you manage learners by adding them as users or into groups, using their email addresses.


However, in retail organizations where employee churn is high or even in educational institutions, sometimes learners do not have email addresses. To tackle such cases, ProProfs allows you to add users to your classroom, even if they do not have email addresses.


You can easily create user accounts for learners without email addresses. In such cases, learners login using username & password. The username can be anything relevant to the scenario such as an ID, roll number, student ID, employee ID or even the student's name.


Note: You can also change the security settings of your classroom, so that the start screen of the classroom prompts users for an Id/username instead of the email address, as shown in the image below:
























Follow the steps below to add users to classrooms with their Ids:


Step 1. Go to the classroom and then click on "Add New User."














Step 2. Now add the desired Id. If you need to add more than one user, separate the Ids with a comma or use the "bulk upload feature."





















You can continue the steps to assign the new learners courses and groups as shown earlier.  


How do I set expiration dates for learners in my classroom?

With ProProfs Quiz Maker, you can easily set user accounts to expire after a specific date and improve security. Setting limited time access using expiration field finds application in high churn environments such as retail & manufacturing. It is also useful in scenarios where customers or employees need limited time access and removes the need of manually disabling user accounts.

There are two ways to set expiration dates:


Method 1: Upload expiration dates for users during bulk upload.


You can also add expiration dates of the users in CSV/Excel file while uploading their details. 

Method 2: Change Expiration Date In User's Classroom Profile.


Advanced tip: It is easier to set expiration dates for many users at once by following the first method mentioned above. To set the expiration date for a single user or less than ten users, use the classroom as explained in the steps below:


Step 1. Once you're in your classroom, click on "Users."



Step 2. Search for the user you want to set the expiration date for and click on the "Edit" icon.



Step 3. Scroll down and under "Expiration," set the expiration date. Finally, save the changes you've made.



Related Articles:

How to Create an Online Course
How to Create an Online Classroom
How do I set up a learning path for my learners?